Chronicle Makers Privacy Policy

Last Updated: May 8, 2025

Our Commitment

Chronicle Makers is owned and operated by PA Ancestors LLC, based in Pennsylvania. We are committed to protecting your privacy and being transparent about how we collect and use information.

Simple version: We collect only what we need to run our educational community. We don’t sell your data. We don’t use sneaky tracking. We work with trusted platforms to deliver our content.

Information We Collect

Information You Provide

When you sign up or interact with us:

- Email address (for newsletters and course access)

- Name (for personalization)

- Payment information (processed securely through Stripe via Skool)

- Profile information and preferences

- Any content you create or post in the community

-Video, audio, and chat from Zoom meetings, webinars, and cohort calls

When you communicate with us:

- Messages you send via Proton Mail and Gmail

- Support requests and questions

- Survey responses (via Notion, Tally.co, or Google Forms)

- Feedback and testimonials

Information Collected Automatically

Website usage:

- Pages you visit and time spent

- Device type and browser

- General location (city/state level)

- How you found us

Platform activity:

- Skool Community: Your posts, comments, course progress

- Substack: Email opens, clicks, reading time

- Kit (formerly ConvertKit): Email delivery, opens, clicks

-Zoom: Meeting attendance, video and audio recording when sessions are recorded, chat messages, registration data

- YouTube: Video views, watch time (governed by YouTube’s policies)

How We Use Your Information

To Provide the Service

- Deliver course content and community access

- Send newsletters and educational content

- Process payments and manage subscriptions

- Provide customer support

- Improve our content and features

To Communicate With You

Service emails (you’ll always get these):

- Purchase receipts and access confirmations

- Important account updates

- Course announcements

- Password resets

Marketing emails (you can opt out anytime):

- Weekly newsletter via Kit (formerly ConvertKit) and Substack

- Educational tips and resources

- New course announcements

- Special offers

Unsubscribe anytime using the link in any email.

To Make Things Better

- Understand how members use the Service

- Identify what content is most helpful

- Track course completion rates

- Gather feedback through surveys

- Make improvements based on data

What We DON’T Do

We do not:

- Sell, rent, or share your information for marketing purposes

- Accept sponsorships that compromise your privacy

- Use affiliate links (except Skool’s built-in affiliate program for members)

- Track you across the web

- Share your information with data brokers

- Use your data for anything other than providing and improving our Service

-Use AI tools to process your data outside of stated educational purposes (we use AI for meeting summaries and educational resource creation, as disclosed above)

Third-Party Services We Use

We work with trusted platforms to deliver our content:

Core Platforms

Skool (Community & Courses)

- What they get: Your posts, comments, course progress, payment info

- Privacy policy: https://www.skool.com/privacy

Substack (Newsletter)

- What they get: Your email, reading behavior, subscription status

- Privacy policy: https://substack.com/privacy

YouTube (Videos)

- What they get: Your viewing behavior when you watch our videos

- Privacy policy: https://policies.google.com/privacy

Kit (formerly ConvertKit)(Email Newsletter)

- What they get: Your email, newsletter delivery status, opens, clicks

- Privacy policy: https://kit.com/privacy

Notion (Prompt Library & Surveys)

- What they get: Survey responses, organizational data

- Privacy policy: https://www.notion.so/privacy

Tally.co & Google Forms (Surveys)

- What they get: Survey responses and form submissions

- Tally privacy: https://tally.so/help/privacy-policy

- Google privacy: https://policies.google.com/privacy

Zoom (Video Meetings, Webinars, and Cohort Calls)

• What they get: Your registration information, video and audio during sessions, chat messages, meeting recordings if applicable

• Privacy policy: https://www.zoom.us/privacy

Gmail (Email Communications)

• What they get: Email content sent to or received from Gmail addresses associated with Chronicle Makers

• Privacy policy: https://policies.google.com/privacy

Proton Mail (Encrypted Personal Email)

• What they get: Email content sent to or from Proton Mail addresses associated with Chronicle Makers

• Privacy policy: https://proton.me/legal/privacy

Website & Landing Pages

Super.so (Website)

- What they get: Basic website analytics

- Privacy policy: https://super.so/privacy

Carrd (Landing Pages)

- What they get: Page visits, form submissions

- Privacy policy: https://carrd.co/docs/general/privacy

Other Tools

Stripe (Payment Processing via Skool)

- What they get: Payment information (we never see full credit card numbers)

- Privacy policy: https://stripe.com/privacy

Luma (Webinar Registration)

- What they get: Registration information for webinars

- Privacy policy: https://lu.ma/privacy

Google Analytics (Website Analytics)

- What they get: Anonymous usage data

- Privacy policy: https://policies.google.com/privacy

AI Tools You’ll Learn About

We teach methods for using ChatGPT, Claude, Gemini, and other AI tools. Important:When you use these tools, you’re subject to their privacy policies. We don’t receive or store your conversations with AI services.

Our Use of AI Tools to Process Meeting Content

When Chronicle Makers hosts live meetings, cohort calls, webinars, or workshops via Zoom, we may:

• Record sessions for member access and review

• Generate transcripts of recorded sessions

• Process transcripts through AI tools (such as Claude or ChatGPT) to create summaries, action items, and educational resources

By participating in a Chronicle Makers Zoom session, you consent to recording and AI-assisted processing of session content for educational, member-resource, and operational purposes. Summaries and educational resources derived from session content may be shared with members who attended the original session.

We do not sell session content, transcripts, or AI-generated summaries to third parties. AI tools used for processing are governed by their own terms of service and privacy policies. Personal information shared during sessions (names, family details, research stories) is treated as confidential and not used outside the educational context of Chronicle Makers.

Your Rights and Choices

You Control Your Data

Access and update: Log into your account to view or update your information anytime

Delete your account: Email us at hello@chroniclemakers.com and we’ll delete your data (some information may be retained for legal/accounting requirements)

Stop marketing emails: Click “unsubscribe” in any email or update your preferences

Opt out of analytics: Use browser extensions or settings to block Google Analytics

Data Security

We take security seriously:

- SSL encryption for all data transmission

- Encrypted personal email communications via Proton Mail

- Secure password storage

- Regular security updates

- PCI-compliant payment processing through trusted providers

However: No system is 100% secure. You’re responsible for keeping your password confidential and reporting any suspicious activity.

Data Retention

We keep your information for as long as:

- Your account is active

- Needed to provide the Service

- Required by law (like tax records)

- Necessary to resolve disputes

-Meeting recordings and transcripts are retained for member access for the duration of your active membership in the relevant program (cohort, workshop, or community), plus a reasonable archive period for member reference. AI-generated summaries derived from session content may be retained as part of the Chronicle Makers educational library.

When you delete your account, we securely delete most information. Some data (like transaction records) may be retained as required by law. Note: If you delete your account, your participation in past group recordings (where multiple members appear together) cannot be selectively removed. We will remove your individual data from all systems where selective deletion is possible

Children’s Privacy

Chronicle Makers is not intended for children under 13. We don’t knowingly collect information from children under 13. If you believe we have, please contact us immediately.

International Users

Chronicle Makers is based in the United States. If you’re accessing from outside the U.S., your information will be transferred to and processed in the United States. Privacy laws may differ from those in your country.

Special Privacy Rights

For California Residents

If you’re a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

Your Rights:

- Know what personal information we’ve collected about you

- Request deletion of your personal information

- Opt out of sale of personal information (Note: We don’t sell personal information)

- Exercise rights without discrimination

To exercise these rights: Email hello@ chroniclemakers.com with “California Privacy Request” in the subject line.

For European Residents

If you’re in the European Economic Area, you have rights under GDPR:

Why we process your data:

- To provide the Service (contract performance)

- With your consent (marketing emails)

- For legitimate business interests (improving the Service, preventing fraud)

- To comply with legal obligations

Your Rights:

- Access your personal data

- Correct inaccurate data

- Request deletion (”right to be forgotten”)

- Restrict or object to processing

- Data portability

- Withdraw consent anytime

To exercise these rights: Email hello@ chroniclemakers.com with “GDPR Request” in the subject line.

We’ll respond to privacy requests within 30 days.

Changes to This Policy

We may update this Privacy Policy from time to time. When we do:

- We’ll post the updated version on chroniclemakers.com

- We’ll update the “Last Updated” date

- For material changes, we’ll send you an email

- Continued use of the Service means you accept the changes

Questions?

We’re happy to answer any questions about privacy and your data.

Contact us:

Chronicle Makers

PA Ancestors LLC

Email: hello@ chroniclemakers.com

Website: chroniclemakers.com

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By using Chronicle Makers, you acknowledge that you have read and understood this Privacy Policy.